Acknowledgment of Registration
Acknowledgment of Attendance
Conference Handbook & Name Badge
Cancellation and Refund Policy
Entry to Conference Symposia
Entry to Social Events
Late Registrations
Registration Desk
Speakers
Speakers Preparation Room
Disclaimer
Visa
Banking
Emergency Medical Care
Insurance
Messages
Mobile Phones and Pagers
Photographs, videos, recording of symposia
Public Telephones
Public Internet Booths
Smoking
Title: Acknowledgment of Registration
Description: All registrations will be acknowledged in writing with confirmation of requirements, upon receipt of a completed registration form, whether electronic or in hard copy. All updates regarding the conference will be posted on the conference website.
Title: Acknowledgment of Attendance
Description: All attendees will be acknowledged in writing with confirmation of attendance, upon attending the conference in hard copy.
Title: Conference Handbook & Name Badge
Description: At the conference you will receive the conference handbook which will be available in accessible format for delegates requiring it. Each delegate will also receive a name badge upon arrival to the conference. The name badge will be your official pass and must be worn to obtain entry to all symposia and to social functions. Please ensure that you wear your name tag at all times as it is required for access to conference events.
Title: Cancellation and Refund Policy
Description: All cancellations must be in writing. Cancellations must be postmarked one month before the conference or they will incur a fee of 50٪ of the registration amount. No refunds will be made for cancellations for the conference postmarked after November 25, 2011.
Title: Entry to Conference Symposia
Description: It is suggested that delegates arrive at preferred symposium promptly to ensure a seat. If sessions become full then delegates will not be allowed entry.
Title: Entry to Social Events
Description: Entry to most social events will be via a checklist situation, with the attendees and additional guests appearing on the checklist.
Title: Late Registrations
Description: The organizers cannot guarantee that collateral, such as satchels, will be available to late registering delegates. In addition, there is a risk that social program functions, particularly the conference dinner, may be fully subscribed. This policy has been implemented to enable a greater efficiency in the coordination necessary during the lead-up to the conference, and to ensure the most enjoyable conference experience possible for everyone involved.
Registrations for the conference will close one week prior to the starting date, to enable appropriate pre-conference preparations. However, late registrations will be accepted onsite. Delegates who choose to register onsite will be required to pay for all related costs immediately, via cash or the provision of a check. Receipts will be sent to the delegate concerned after the conference.
Title: Registration Desk
Description: The registration desk will be located near the main entrance to the convention centre. Staff is there to assist you with any questions you may have regarding registration, attendance, accommodation or social functions.
Title: Speakers
Description: Speakers will be asked to load their presentations onto the conference computers. This must be done AT LEAST one day before you are due to present. Please see the staff at the registration desk for further information.
Title: Speakers Preparation Room
Description: Computer and audio visual equipment will be available for speakers wishing to review or change their presentations.
Title: Disclaimer
Description: The PPS2011 Asia/Australia Regional Meeting reserves the right to amend or alter any advertised details relating to dates, program and speakers if necessary, without notice, as a result of circumstances beyond their control. All attempts have been made to keep any changes to an absolute minimum.
Title: Visa
Description: According to the Kish Island foreign affair authorities, the international visitors traveling to Kish Island do not need to apply for Iranian visa and their visa will be issued directly in the Kish airport. However, those visitors who are interested in visiting other cities inside Iran MUST apply for visa via Iranian Embassy in their homeland at least two months earlier. This group of participants needs to complete the form uploaded in the »Travel« page, »Visa« section, and send back to the conference secretariat in order for a formal invitation letter to be provided for the Iranian embassy in their homeland and included in their visa application.
Please email the secretariat if you require assistance.
Title: Banking
Description: Banking hours in Kish Island are Saturday to Thursday 7:30 a.m.-3:30 p.m. Private banks ﴿like Pasargad Bank, Saman Bank, EN Bank, and Parsian Bank﴾ are usually open from 7:30 a.m. to 5:00 p.m. Banks are closed on weekends, namely Friday.
Title: Emergency Medical Care
Description: The emergency medical care will be available on-site during the conference. The Iran wide »115« emergency telephone number connects with the 24 hour communications centre for emergency response from ambulance anywhere in Iran; fire department and police services can also be reached at 125 and 110 respectively anywhere in Iran. Please talk to your hotel concierge for details.
Title: Insurance
Description: Registration fees do not include insurance of any kind. It is strongly recommended that participants take out their own general travel insurance. It is suggested that the insurance policy should also cover loss of fees/deposit, airfares, accommodation charges, medical expenses, loss or damage to personal property and repatriation expenses. The Insurance should cover loss arising from the cancellation of the conference by the organizers or a person's inability to attend due to any reason whatsoever. No responsibility is taken by the conference managers for any person not holding insurance.
Title: Messages
Description: Messages can be left on the message board located near the registration desk. Please check this board regularly as no responsibility can be taken to deliver messages personally.
Title: Mobile Phones and Pagers
Description: As a courtesy to other delegates, please ensure that all mobile phones and pagers are turned off or are in a silent mode during all symposia and social functions.
Title: Photographs, videos, recording of symposia
Description: Delegates are not permitted to use any type of camera or recording device at any of the symposium unless written permission has been obtained from the relevant speaker.
Title: Public Telephones
Description: These are available in the convention centre lobby, standard phone charges apply.
Title: Public Internet Booths
Description: There will be some PC’s available in the convention centre lobby for online communications free of charge.
Title: Smoking
Description: The Kish International Convention Centre is a non-smoking venue—no rooms are designated smoking rooms; however guests are allowed to smoke outside the venue.
